Privacy Policy

Who We Are

Job Board Direct is committed to protecting and keeping confidential any information that we collect and that you provide to us, subject to certain responsibilities as set out below.

We ask that you read this Privacy Statement carefully, as it contains information about how and why we collect, store, use and share personal information, your rights in relation to your personal information, and how to contact us if you have a complaint.

Job Board Direct is an online recruitment business.

Registered Office:
Brook House, Mint Street, Godalming, Surrey, GU7 1HE

Job Board Direct collects and uses certain personal and professional information about you. When it does, it is regulated under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, and is responsible as a Data Controller for that personal information.

Our registration number on the Information Commissioner’s Office (ICO) Data Protection Register is Z7467386.

Comments

The information outlined in this Privacy Statement is for the personal data of visitors to this website, clients who use our services, potential customers, suppliers or third parties who have either shown an interest in our business or have been identified as having a legitimate interest due to their recruiting activity.

This Privacy Statement is not for job seekers or candidates who apply for vacancies advertised on behalf of our clients.

Job Board Direct may collect personal details from individuals but will only rely on such grounds where an assessment has been performed balancing the interests and rights involved and the necessity of the processing to provide our services and features to you.

Most of our services do not require any form of registration, allowing you to visit our site without telling us who you are. However, some services may require you to provide Personal Data (such as name, email address, company name and phone number). If you choose to withhold any Personal Data requested by us, it may not be possible to respond to your query.

You may also provide us with information by corresponding with us by phone, email, or otherwise — including when registering interest in posting a job or requesting a quote.

The personal information that we collect is minimal and may include your name, job title, business address, business e-mail, company registration number, and business or mobile phone number.

How We Use Your Information

Communications

We may send you messages or call you regarding new product features, promotional offers or helpful tips on using the product or service, and to offer training and support. Subject to applicable laws and requirements, we will not seek separate consent when sending marketing materials. You can opt out at any time.

We may use third-party software and services to assist with marketing communications, but we ensure confidentiality agreements are in place and will never disclose your information to third parties for their own marketing purposes.

We may use your company name or logo for public relations, provided it is not linked to any personally identifiable information. Where you have given explicit consent, we may use your name and comments in our marketing materials.

Operations

We use your information to allow our clients to advertise and recruit through the Job Board Direct service and associated ATS platform, and to operate, maintain, enhance, and provide the full functionality of our services.

Payments and Billing

We collect billing data from Job Board Direct customers to fulfil payments for our services.

Improvements & Analytics

We use the information to understand and analyse trends, preferences, and customer requirements to improve our services and develop new products.

AI and Automated Tools

To enhance the quality and efficiency of our recruitment services, Job Board Direct may use AI-powered and automated tools to assist with:

  • Candidate profiling and ranking based on skills, experience, and location.
  • Screening or summarising CV data for relevance.
  • Analysing recruitment trends to improve service delivery.

All AI systems used by Job Board Direct are assistive technologies designed to support human decision-making. Final hiring or candidate selection decisions are always made by human recruiters.

By submitting data (including candidate CVs or client job specifications), you consent to the use of AI-assisted systems solely for recruitment and business support purposes.

If you wish to withdraw this consent, please contact us at [email protected], and we will remove your data from any automated processing.

We only use AI systems that comply with UK GDPR standards for data protection, transparency, and fairness.

How We Collect Your Data

Directly from You

We may receive data directly when:

  • You proactively contact us (e.g. by phone or email).
  • We contact you via phone, post, or email as part of our business development activities.

From Other Sources

In line with applicable laws, we may seek additional information about you from:

  • Third-party market research and data providers.
  • Publicly available business or professional websites (e.g. LinkedIn).

From Our Website (Cookies and IP Addresses)

We use IP addresses to analyse trends, administer the site, and gather demographic information. IP addresses are not linked to identifiable data.

Cookies are used for essential website functions, analytics, and ATS session management. They do not identify individuals.

Who We Share Your Data With

Job Board Direct is the sole owner of information collected directly from you or via third-party suppliers. We do not sell or rent your information.

We share your company name with candidates who apply for your vacancies, and your email address when you choose to communicate with them through the ATS.

We may also share information where legally required (e.g., law enforcement, ICO, HMRC, or insurers).

How Long We Retain Your Data

We employ technical, physical, and administrative measures to protect your data.

Your personal data is stored in the UK and is not transferred outside the EEA unless you specifically instruct us to do so.

We retain data for up to 7 years from your last engagement with us, unless legal or regulatory obligations require longer retention.

Your Rights

You have the right to:

  • Access, correct, or delete your personal data.
  • Object to processing, including AI-assisted processing.
  • Withdraw consent at any time.

Requests can be made by emailing [email protected] or writing to Job Board Direct, Brook House, Mint Street, Godalming, Surrey, GU7 1HE.

Making a Complaint

We aim to resolve any concerns directly. However, if you believe your data has been mishandled, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
www.ico.org.uk 0303 123 1113

Last Updated

October 2025

 

.