Current vacancies

Godalming
Executive Assistant - #DCA06968
Salary £15.00ph
Position type: Contract
Contact person: Robert Creer

Executive Assistant
Godalming
£15.00 - £17.00 per hour

3 month temporary contract

PRINCIPAL PURPOSE OF THE ROLE

To provide a high quality, strictly private and confidential personal assistant service
to the Chief Executive, Executive Directors, Senior Managers, Leader, Deputy Leader & Mayor.

MAIN DUTIES AND ACCOUNTABILITIES

To work closely with the Executive Management Team and manage their workload.
To work as a proactive member of the Business Support team providing cover and
resilience as required.
Provide a comprehensive executive support service across the range of Business
Support work, anticipating requirements for paperwork/information/ hospitality.
To prioritise day to day work load effectively responding to the needs of their
identified Principal(s)
To provide a high quality response to telephone calls, draft emails, letters, etc. and
co-ordinate responses with minimal supervision and guidance.
Provide an initial, confidential first point of contact.
Manage the Executive Management Teams time by proactively managing their
diary, forward planning and organising regular meetings and events to ensure a
workable, balanced daily schedule of meetings and commitments.
Demonstrate a positive ownership of the work of the Council.
Deal with sensitive situations efficiently and confidentially.
Compile agendas, take accurate minutes and follow up action for a range of
meetings. This will include co-ordinating arrangements for meetings, internally and
externally, assembling appropriate material as required to ensure their smooth
running, and the ordering of all necessary equipment and refreshments.
Take responsibility for managing incoming correspondence and emails, including
screening, distributing/securing responses and responding as far as possible,
bearing in mind the needs of internal and external customers.
Scheduling regular meetings between the Executive Management team and their
direct reports, preparing agendas and papers as appropriate.
Develop and continually improve effective information management systems,
including maintaining an efficient brought forward system to monitor work that has
been delegated elsewhere.
Undertake research and present findings as requested by the Business Support
Manager/Principal.
Develop, update and act on own personal development plan, and be ready to share
learning with others.
Carry out such duties as may be required as appropriate to the post.
Be proficient in the use of IT, in particular Microsoft Office software (Word, Outlook,
Excel and PowerPoint).
Carry out such duties as may be required as appropriate to the post.

Health and Safety
Comply with all Health and Safety legislation for your area of work, ensuring that risks are identified, managed and monitored as required.